Details of CPIO and Appellate Authority along with items of work handled in the Postal Directorate

Division

Section

Details of CPIO

Details of Appellate Authority

ADMINISTRATION DIVISION

ADMINISTRATION SECTION (ADMN.)

A. The following cases relating to all CSS/CSSS/CSCS personnel, Group D employees, Departmental canteen employees, Staff Car Drivers and certain isolated posts in the Headquarters of the Department of Posts.

1. Appointment (including appointment on compassionate grounds), posting, transfer, promotion, confirmation, voluntary retirement, (except those of IPOs & ASPOs).

2. Recruitment against posts of Sub-editor, Statistical Assistants, Staff Car Drivers & Group D posts of Peons, Farash, Safai Karmcharies, Mali, Darban etc. and Wash boy, Safai Karmchari etc. in the departmental canteen.

3. Pre-employment requirements like verification of character and antecedents and Medical Examination wherever required.

4. Routine administrative matters relating to COLS personnel.

5. Maintenance of Service Books, leave accounts and personal files.

6. Fixation of pay, rectification of errors in fixation of pay, stepping up of pay maintenance of increment registers, release of increments (including those under schemes for promotion of small family norms Hindi Teaching Scheme and Cash & Accounts training), lump sum payment under HTS. 

7. Leave of all kinds, commutation of leave, Leave encashment, dies-non cases, joining time.

8. Financial upgradation under Assured Career Progression Scheme.

9. Maintenance including general ruling and formats of Confidential Report dossiers of all non-Gazetted officials except  those of Inspectors of Posts Offices, ASPOs and accounts personnel.  Adverse entry cases.

10. Assessment of vacancies in various grades of Central Secretariat Services and their intimation to DOP&T for nominations.

11. Implementation of reservation orders, maintenance of reservation rosters. Dereservation of vacancies/complaints regarding non-observance of reservation orders.

12. Framing of recruitment rules in respect of miscellaneous cadres, Group ‘D’ posts and other ex-cadre/isolated posts other than those of IPOs, ASPs, Accounts personnel and employees of Departmental canteen.

13. Forwarding of applications for deputation/higher posts, membership of Central Secretariat Library and for examinations conducted by UPSC, SSC, BSRB, State PSCs etc.

14. Issue of NOCs for higher studies, transfer to other departments, passports, foreign travel, etc.

15. Furnishing of various information/data relating to CSS /CSSS/CSCS cadres to DoP&T. Annual/half yearly statements on representation of SCs/STs/OBCs/Ex-Servicemen/Physically handicapped, Statistical information of employees, vacancies etc, to be sent to various agencies in regard to posts administered by Admn.

16. Intimations/permission under CCS (Conduct) Rules.

17. Conduct, Discipline and suspension cases.

18. Review of cases after 50/55 years of age.

19. Circulation of Seniority Lists & settlement of disputes relating to seniority.

20. Training of officers/staff.

21. Grant of honorarium, Night Meal Allowance

22. Change of Home Town, Change of Date of Birth.

23. Vigilance/O&M/OL reports & returns.

24. Dissemination/ display of vacancy and training circulars from other Govt. Departments/ organizations, ISTM etc.

25. Nominations for pensionery benefits.

26. Furnishing of half yearly statements of retiring employees to Pension Section.

27. Punctuality in attendance, absentee statements.

28. Provision of stenographic assistance in connection with important meetings/conferences.

29.  Furnishing of information under RTI Act, 2005 including to all those employees/ officers dealt in Admn.

30. Maintenance of Service Books & proposals concerning fixation of pay/ stepping up/ antedating of increments and other allied administrative matters of CCS ADsG & above and up to Director level.

B. Work relating to Postal Library.

Director (Admn. & CP),

Department of Posts, Dak Bhavan, Sansad Marg, New Delhi-110116.

Secretary (PSB) & DDG (CP), Department of Posts, Dak Bhavan, Sansad Marg, New Delhi-110116

.

CASH & ACCOUNTS/ PAY BILL SECTION

The following items of work relating to the Department of Posts (HQs) and its staff

1.    Budget Estimates/ Revised Estimates and control over expenditure, reconciliation of accounts.

2.    Preparation of pay bills, supplementary bills and contingent bills, disbursement of pay and allowances, contingent claims and advances to officers/ staff and maintenance of Pay Bill Register, Cash Book, contingent registers and other connected records in the manner required under the prescribed rules/ instructions.

3.    Recoveries and remittances :

a.    License fees in respect of general pool/ postal pool residential quarters and submission of recovery schedules.

b.    On account of Co-operative Credit & Thrift Society dues and settling of  accounts with these bodies

c.    On account of PLI/LIC premium and PRSS, submission of recovery schedules and settling of accounts with these bodies.

d.    On account of Court directions/attachment orders.

4.    Reimbursement of medical claims of officers staff, release of medical advance, grant of permission for medical treatment in referral hospitals, examination of medical claims related cases in consultation with DGHS, wherever needed.

5.    Settlement of bills of outside agencies /parties on the basis of sanctions issued by various Sections in the Department (Hqrs.).

6.    Settlement of TA and LTC claims of officers & staff.

7.    Issue of Exchange Vouchers for air journeys (inland/foreign) to be undertaken by the Officers and Staff and settlement of claims of the airlines concerned.

8.    GPF advances and withdrawal cases, – processing of cases, sanction, payment of the amounts involved, recovery of advance from monthly pay bills.

9.    Final payment of GPF on superannuation/ cessation of service.

10.  House Building Advances to officers & staff – processing of cases, sanction, release of payments, recovery of advances and interest thereon through monthly pay bills, preparation of schedules of recoveries, preparation of IBB statements on completion of recoveries for certification by DA(P), acceptance/release of mortgage, etc.

11. Motor Car/ Scooter/ Motor Cycle/ Cycle/ Computer Advances to officers & staff – processing of cases, sanction, release of payment, recovery of advance & interest from monthly salary, maintenance of registers of advances and recoveries, preparation of recovery schedules, acceptance/release of mortgage, etc.

12. Reimbursement of Children Education Assistance and Tuition fees to officers & staff.

13. Sanction of Festival Advance, Flood Relief Advance, Fan Advance, etc. and recovery of the amount through monthly pay bills.

14. Calculation and recovery of Income Tax from officers & staff, issue of Form 16, Submission of Form 24 to Income Tax Department etc.

15. Maintenance of GPF accounts of Class IV staff.

16. Release of leave salary, commuted value of pension, DCRG payment under CGEGIS  and final payment of GPF to retired employees based on orders of Pension Section / DA (P).

17. Issue of monthly/ annual income certificates.

18. Issue of LPCs

19. Calculation and recovery of misc. dues from employees.

20. Verification of Service Books and recording of service verification/ CGIES recovery certificates in respect of officers/staff who are either drawing or had drawn their salary from the Department (Hqrs.).

21. Crediting the cheques/drafts  and IPOs received on behalf of the Department with Parliament Street  Head Post Office under UCR.

22. Payment of official telephone bills and water & electricity bills pertaining to Dak Bhawan.

23. Reimbursement of telephone bills of officers/staff of the Department (Hqrs.).

24. Reimbursement in respect of Newspapers purchased/supplied to officers at their residences.

25. Reimbursement of hospitality bills of officers of the Department (Hqrs.)

26. Internal Check reports and Audit objections – Coordination with various sections/ officers concerned to facilitate settlement.

27. Processing of request for change of Home Town of the officers/ staff of the Department (Hqrs.).

Assisting the Head of the Department in matters relating to financial transactions of the Department.

Director (Admn.) & CP, Department of Posts, Dak Bhavan, New Delhi-110116

Secretary (PSB) & DDG (CP), Department of Posts,

Dak Bhavan, New Delhi

COORDINATION/ ORGANISATION & METHODS (C/O&M)

A. Coordination

1.        Nomination of supervisors/invigilators for examinations conducted by UPSC, CSIR and other agencies.

2.        Monthly d.o. letter to Cabinet Secretary and monthly summary of important events to Cabinet Secretariat based on reports from Divisional Heads/CPMsG.

3.        Monthly report to Cabinet Secretariat on implementation of decisions of Cabinet/Cabinet committee.

4.        Daily reports to Cabinet Secretariat on issues/ incidents meriting attention of Prime Minister during his foreign tours.

5.        Reporting to PMO/ Cabinet Secretariat/ Ministry of Parliamentary Affairs of issues likely to be raised during Parliament Sessions/ Papers to be laid before the Houses/bills and Govt. business.

6.        Furnishing of information pertaining to Admn. Division of the Department for inclusion in the Annual Report of the Department.

7.        Handling of papers involving coordination among Divisions/Units of the Department on subjects not specifically allotted to any of the Divisions.

8.        Collection and compilation of information required by other Ministries/ Departments on subjects not specifically allotted to any of the Divisions.

9.        Matters relating to Postal Advisory Committees.

10.      Correspondence with Circle offices regarding tours/meetings of Parliamentary Committees/ Consultative Committee attached to the Ministry.

11.      Observance of Anti Terrorism Day, Sadbhavana Divas and other days of national importance and correspondence with the concerned Departments/ Organizations in this connection.

12.      Furnishing of information for inclusion in President’s address to both the Houses of Parliament.

13.      Matters relating to Office Council (JCM) in the Department (Hqtrs.).

14.      Women’s welfare – Complaints from women employees in the Department (Hqrs.) about sexual harassment, setting up of complaints committee on sexual harassment of women employees in the Department (Hqtrs.).

15.      Matters relating to Allocation of Business Rules and Transaction of Business Rules.

16.      Consolidation of reports/returns on RTI cases handled in Admn. Division of the Department.

17.      Induction Material for incoming MoC&IT/MoSC & IT/Secretary

Director (Admn.) & CP, Department of Posts, Dak Bhavan, New Delhi-110116

Secretary (PSB) & DDG (CP), Department of Posts,

Dak Bhavan, New Delhi

B.  Organization & Methods

1.        Implementation of 20-point programme on responsive administration.

2.        Initiatives and best practices of the Government for effective and responsive administration.

3.        Monitoring review of existing rules, regulations, manuals etc.

4.        Implementation of the Manual of Office Procedure in the Secretariat of the Department.

5.        O&M inspection of Sections in the Department, scrutiny of inspection reports for remedial action in cases of serious deficiencies.

6.        References from /to DOP & AR on O&M matters.

7.        Preparation and updating of Organization Chart of the Department (Hqtrs.).

8.        Work - distribution among sections of the Department.

9.        Preparation of Channel of Submission and final disposal of cases in the Department.

10.      Award Scheme for showing high performance on O&M activities.

11.      Review and rationalization of reports and returns – monitoring of.

12.      Developing appropriate systems of filing for various items of work or information.

13.      Drawing up of standardized file indexes broadly based on functional design and periodic review thereof.

14.      Training of officers and staff in Office Automation.

15.      Scrutiny of weekly arrear statements and statements of cases pending over a month and submission of consolidated position to the designated officers.

16.      O&M meetings.

17.      Miscellaneous O&M related matters.

18.      Dissemination of administrative orders, notifications circular etc. issued by the Ministries/ Departments of Government of India.

Director (Admn.) & CP, Department of Posts, Dak Bhavan, New Delhi-110116

Secretary (PSB) & DDG (CP), Department of Posts,

Dak Bhavan, New Delhi

C. Functions of the Records Officer

1.    Implementation of National Archives of India Resolutions with regard to Records Management in the Department (Hqrs) and coordination implementation to the resolution in Circle Offices and Divisional Units of the Department.

2.    Undertaking studies on space utilisation as well as staffing patterns for Records Room of the Department and its field units.

3.    Processing matters relating to Records Management.

4.    Liaison with the National Archives of India and Department of Personnel & Administrative Reforms on matters relating to records management.

5.    Furnishing of reports and returns to National Archives of India and Department of Administrative Reforms & Public Grievances on record management.

6.    Training in Records Management to those who require it in the Department.

7.    Transfer of permanent records to the NAI for preservation.

8.    Compilation of the Organisational history of the Department and Annual supplement to it.

9.    Compilation and issue of annual Indices of Public Records.

10. Compilation and periodic revision of Records Retention Schedule of the Department.

11. Appraisal and weeding of  records in accordance with the procedure laid down.

Director (Admn.) & CP, Department of Posts, Dak Bhavan, New Delhi-110116

Secretary (PSB) & DDG (CP), Department of Posts,

Dak Bhavan, New Delhi

GENERAL ADMINISTRATION (GA)

1.    Periodical returns of GA Section

2.    Parliament Questions and work related to Parliament.

3.    Order /rulings regarding casual workers, engagement and payment.

4.    Staff Cars – rules, general orders, governing  the  use of staff cars, permission for private use, payment for private use, use of staff cars cars, permission for private use, payment for private use, use of staff cars in relaxation of orders, pooling arrangements for pick and drop facility to senior officials and hiring of cars/engagement  of staff cars.

5.    Repair of staff cars, provision of accessories, tools, arrangement for drawl of petrol, submission of monthly petrol consumption.

6.    All matters relating to fuel consumption in staff cars, arrangement for drawl of petrol, submission of monthly petrol consumption.

7.    Regulating duty and hours of staff car drivers, payment of OTA etc.

8.    Safe custody of staff cars, parking of staff cars, depositing of keys in CR branch etc.

9.    All matters relating to garaging including allotment and parking of vehicle.

10. Purchase and issuance of electronic/manual typewriters and their maintenance.

11. Repair and Maintenance of Computers.

12. Condemnation and disposal of manual typewriters/electronic typewriters/furniture.

13. Computers-procurement, issue  and maintenance of postal Dte.

14. Purchase and issue of Briefcase/ handbags to the officers of the deptt.

15. Indenting of Issue of stationary items from Govt. stores Calcutta and other Govt. stores.

16. Purchase of Stationary items/ drawing of items etc.

17. Rules and general orders for procurement and issue and maintenance of bicycles.

18. Procurement of pocket diaries, reminder diaries, calendars- regarding printing of D.O. Pads, cards and their procurement

19. Clearance of railway receipts.

20. Security arrangements against strikes and dharna etc.

21. Inspection Quarters – rules, general orders allotment and rent- all cases relating to

22. No demand certificate- matters relating to Govt. accommodation

23. All matters relating to policy, procedure regarding scale of issue of Livery items, indenting and stitching charges

24. Purchase of furniture items

25. Purchase of carpets and druggets and all other related matters/ curtains and venation blinds

26. Repair and maintenance of furniture items

27. Matters relating to purchase and maintenance of confidential boxes security locks

28. Rules and general orders governing the provision of official residential telephones/ shifting/retention, safe custody etc.  Provisions of residential telephone to retired / retiring Postal employees.

29. Payment of telephone bills/ certificates/ related correspondence.

30. References from circles regarding telephones.

31. Allotment of office accommodation in Dak Bhawan and shifting of offices and related matters.

32. All matters relating to DMS Booth, cycle stand and award of contract for running the cycle/ scooter stand, complaints and other related matters.

33. Residential accommodation – general pool, annual applications, rules, General orders, allotment/ change / sharing including complaints of Government pool quarters waiting list etc.

34. Residential accommodation  - matters relating to licence fee, allotment of Regular accommodation ,change of accommodation etc.

35. Residential accommodation from General Accommodation – annual Applications for fresh allotment

36. Residential accommodation from General Pool – forwarding of application For allotment on transfer to Directorate from field officers, change of Allotment etc.

37. Fire and fire fighting drills, civil defence measures etc.- all matters Relating to

38. Civil maintenance, repairs, alteration of the Building

39. Electrical maintenance , repairs

40. Illunmination of office Building, matters relating to

41. Fire and aid arrangement – regarding

42. Duplicators/photocopiers – rules, general orders, procurement, repair, Maintenance – other office equipment/computers, fax

43. Procurement/supply/ repairs of calculators, wall clocks etc.

44. Security arrangements- all matters relating to issue/withdrawl of I Cards

45. Purchase of crockery items for use of officers

46. Photographs for I-Cards, also for senior officers and souvenirs

47. Preparation/purchase of rubber stamps/display plates

48. Preparation of name plates, banners, sign boards etc.

49. Grant of permission to avail CGHS facilities on transfer, tour, leaves etc.

50. Translation work from regional languages into English/Hindi, payment of honorarium etc.

51. Translation work from regional languages into English/Hindi payment of Honorarium thereof etc.

52. Recanning of office chairs

53. Allocation of duties of caretaker staff, complaints against and from Caretaker staff about absentees misconduct etc

54. Procurement of sanitary items for cleanliness of the Building

55. Complaints regarding missing/thefts of articles

56. All matters relating to hoisting of National Flag

57. Deployment of night duty/resident day duty staff in Central Registry, night duty allowance

58. Grant of overtime allowance to staff in CR Section

59. Arrangements for dispatch of mails to Circles Ministries/departments Including complaints

60. Arrangements for dispatch of mails to Circles, Ministries/departments Including complaints

61. Arrangements for receipt and disposal of Dak in CR

62. Forwarding of Suite notices

63. Dak Bhawan gardens, allied matters/purchase of garden items

64. Booking of Committee room/arrangement of meeting, conference etc.

65. General instructions and rulings regarding stock.

66. Transport charges and related matters arrangement of transportation.

Director (Admn.) & CP, Department of Posts, Dak Bhavan, New Delhi-110116

Secretary (PSB) & DDG (CP), Department of Posts,

Dak Bhavan, New Delhi

CORPORATE PLANNING DIVISION

CORPORATE PLANNING DIVISION

1.  Five Year Plans – Formulation of five year plan, processing all SFC/EFC memos with different divisions. Work related with five year plan and all matters related with planning Commission.

2. Annual Plans – Formulation, processing and finalization monitoring of plan performance monthly, half yearly reviewed of plan scheme, with concerned divisions and reporting to Planning Commission for final appraisal, preparation of Budget/Revised Estimates, supplementary demands for grants received from MoF in 3 batches, Budget Estimates for next year   and preparation of  Final Grants

3.  Priority Agenda for action  - monthly monitoring of achievement of targets with divisions concerned.

4.  Preparation and monitoring of Plan for the North East Region and Tribal Sub Plan. Interacting with Ministry of Development of North East Region on the related subject.

5. Furnishing of information for Appropriation of Accounts, Audit para and other related Audit memo’s relating  plan scheme.

6.  Standing Committees – Follow up action on the study visit at various places by the committee-providing of information to Budget section on standing committee for demands on  Grants for including replies to questionnaire.

7 Attending to all parliamentary question pertaining to corporate planning of the Department and furnishing replies on plan segment sought by other division on any related questions and fulfilling assurances.

8.  furnish information for Publication Division’s annual publication, like annual report, Book of Information, Economic survey, Demands for Grants, India Reference, outcome Budget, performance Budget etc.

9.  Attend follow-up action and matters related to KPMG Report/ IMG Report.

10.  Compilation of National Postal Policy and other policy matters and projects, of the Department.

11.   Coordinating of new business initiatives involving more than one division and related policy issues.

12.   Matters concerning Corporate Plan of the Department.

13. *Matters concerning Expenditure Reforms Committee and Manpower Planning Committee reports/ recommendations.

14. Synergy issues between DOT, DIT and Department of Post.

15.  Inter-acting with Inter-state council on various issues of the Department.

16. PM’ s thrust areas: monitoring.

17. Replies to RTI cases pertaining to subject matter of section.

18.  MOC/MOS/VIP cases related to section.

19. R&D initiatives, studies and surveys funded under Plan.

20. Future of India Posts.

21. Proposals relating to formation of Corporations/ Special Purpose Vehicles

 Director (Admn) & CP, Department of Posts, Dak Bhavan, New Delhi-110116.

 Secretary (PSB) & DDG (CP), Department of Posts, Dak Bhavan, Sansad Marg, New Delhi-110116.

ESTABLISHMENT DIVISION

POSTAL ESTABLISHMENT-I (PE-I)

1. Amendment to rules in Postal Manual concerning postal establishment.

2. Creation/abolition, upgradation/ down gradation, retention /redeployment and continuance of posts and other establishment matters relating to non-gazetted posts (including medical & para medical  and GDS in Circles/ Foreign Post offices/ Stock Depot offices/ departmental canteens but excluding staff in PSB, BD&MD, PLI Dte., RMS, MMS, PTCs, PSC-India, Postal Accounts and Postal Engineering Wings and posts under official language policy and conversion of temporary posts in such offices into permanent ones.

3. Creation/abolition, upgradation/ down gradation, continuance retention/ redeployment and other establishment matters relating to gazetted posts in Postal Engineering Wing and conversion of such temporary posts in the wing into permanent ones.

4. Creation, upgradation/ down gradation and reorganization of Postal Divisions, Engineering Divisions and Sub Divisions and upgradation of Sub-offices into Head Offices.

5. Implementation of establishment standards and time tests for posts administered by the section.

6. Establishment Standards Committee Report.

7. Annual review of Circle establishment.

8. Fixation of working hours, holidays and implementation of Standard and Time Test for posts like Malis, Sweepers, Chowkidars, Farashes and GDS .

9. Fixation of Leave Reserve percentage of operative staff.

10. Maters relating to remuneration for part-time doctors and their duty hours.

11. Policy issues relating to TBOP, BCR and ACP Schemes.

12. Setting up of Mukhya Dak Ghars.

13. Implementation of Government of India orders on pay scales, etc. with respect to Postal Employees whose establishment is dealt with in the Section.

14. Classification of posts/Cadres (Group ‘B’, ‘C’, ‘D’).

15. Cadre review of canteen employee of Circle.

16. (a) Creation, Continuance, upgradation /down gradation and abolition etc of Group A and Group B Post in Civil Wing.

(b) Estt. /Creation & new Division/Sub Division in Civil wing.

(c) Miscellaneous Staff matters concerning Group A and Group B Posts in Civil Wing.

(d) Parliament Questions, Court Case etc. relating to above said Posts.

 Director (E&DE),

Department of Posts, Dak Bhavan,

New Delhi-110116.

.

 DDG (Estt), Department of Posts, Dak Bhavan, Sansad Marg, New Delhi-110116

POSTAL ESTABLISHMENT-II (PE-II)

1.Creation/abolition, continuance, upgradation/downgradation,retention/redeployment of posts and all other   

   matters relating to establishment of Gazetted Posts in Circle Offices & Regional Offices and conversion of

   Temporary posts in such offices into permanent ones.

2.Creation/abolition, continuance, upgradation/ downgradation, retention /redeployment and continuance of

   posts and other establishment matters relating to Gazetted and Non-gazetted posts in Department of  

   Posts (Hqrs.), MMS, PTCs, PSCI, BD&MD, PLI Directorate and posts under official language policy.

3.Creation/abolition, continuance, upgradation/downgradation, retention/redeployment of posts and other

   establishment matters relating to Groups C & D posts in Postal Engineering Wing and conversion of 

   temporary posts in the wing into permanent ones.

4. Distribution of work between CPMsG and PMsG.

5.Formation/upgradation /downgradation and reorganization of Circles (including Engineering Circles/Regions.

6. Shifting of headquarters of RDs/PMsG.

7. Delegation of Financial & Administrative powers to DsPS/PMsG/CPMsG in Circles.

8.Cadre Review of IPS Officers and MMS employees.

9/Holidays to be observed.

1-.Upgradation of Libraries.

11. Information pertaining to Civilian posts.

12. Establishment matter relating to the employees of Departmental canteen in the Directorate.

PENSION

1. Rulings and technical aspects and clarifications relating to :-

    i)   All kinds of pensions;

    ii) Workmen's Compensation Act.

2. Periodical reports and returns pertaining to pension and Workmen's Compensation Act.

3. Petitions and representations relating to pensions and payments under Workmen's Compensation Act including complaints from military pensioners drawing pension from post offices.

4. Sanction of Advances/Final withdrawal from GPF in respect of all Heads of Postal Circles.

5.  Grant of liberalised Pensioners Awards and sanction of ex-gratia payment to families of Postal employees who die while in service of all Postal Circles on account of attack by the terrorists/antisocial elements.

6.  All matters relating to monitoring of Pension Adalats of the Department.

7.  The following matters relating to all retiring/ retired employees in the Department (Hqrs.) upto the level of Directors, excluding those belonging to P&T Accounts and Finance service :-

a)   Sanction of pension, family pension and DCRG and Commutation only.

b)   Revision of pension, family pension, etc.

c)  Verification of service of those who have completed 25 years of service or those who will retire on superannuation within five years.

d)    All cases relating to counting of past services (civil or military) and service verification for civil pension.

e)     Retirement cases of canteen employees.

and to act as a nodal agency for handling all matters relating to pensioners.

Director (E&DE),

Department of Posts, Dak Bhavan,

New Delhi-110116

ADG (Pension)

Department of Posts, Dak Bhavan,

New Delhi-110116 

DDG (Estt), Department of Posts, Dak Bhavan, Sansad Marg, New Delhi-110116

DDG (Estt.),

Department of Posts, Dak Bhavan,

New Delhi-110116

PAY & ALLOWANCES (PAP)

1.   General Policy matters relating to pay/special pay and allowances (including compensatory/special allowances) forming part of emoluments of postal employees. 

2.  Amendment of Rules relating to Pay & Allowances (General).

3.   Policy matters and ruling relating to Travelling Allowance and transfer TA. 

4.   Individual and general cases/rulings relating to postal employees (including doctors) on the following aspects?

a)    Arrears of Pay & Allowances

b)    Fixation/ Anomalies in fixation of Pay

c)  Stepping up of Pay

d)  Advance of Pay on account of Natural Calamities

e)  Cash Handling Allowance

f)  Contingent Allowance (like fixed stationery charges)

g)  News Paper Allowance. 

h)  Children Education Allowance

i)   Reimbursement of tuition Fee.

j)   Grant of Transport Subsidy, Conveyance Allowance, free/ subsidized transport to postal employees.

k)  Incentives for adopting Small Family Norms/Incentives under Hindi Teaching Scheme.

l)  Special (Duty) Allowance/Island Special (Duty) Allowance/ Project Allowance/Tribal Area Allowance/ Sundarban Allowance

m)   Out station Allowance/ Deputation Allowance

n)    Shaurya Chakra Allowance

o)   Training Allowance, etc.

p) Overtime Allowance/ Night Half Allowance/Split  Duty Allowance .

5. Relaxations of conditions relating to advances like

(a)    Computer

(b)   Conveyances (Motor Car / Scooter / Cycles etc.)

(c)   Table Fans 

(d)   Festival

6.    Leave Travel Concession – Rulings and clarifications thereon.

7.   House Rent Allowance in lieu of Rent free accommodation.

8.    House Building Advance – Rulings

9.    Grant of Bonus to Postal Employees & GDS

10.  CGEGIS – 1980 Scheme and its implementation.

11.   Payment of Interim Relief to Central Govt. Employees.

12.   Relaxation of the time limit for travel of families of employees on transfer.

13.   Pay & Allowances of Gramin Dak Sewaks (earlier known as EDAs)

14.    Income tax Rulings – Circulation & clarification thereon.

15.    Sanction for investigation and sanction of debarred claims of any kind.

16.    Policy matters, instructions/classifications relating to provision of office/residential telephones and mobile.

17.   Matters relating to free/concessional telephones for retired employees of DOP erstwhile DGP&T, other than those who retired from the Department (Hqtrs.).

18.   Sanction of permanent advances/ cash imprest for Postal Circles and other administrative offices.

 Director ((E&DE) Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (Estt), Department of Posts, Dak Bhavan, Sansad Marg, New Delhi-110116

PAY COMMISSION CELL (PCC)

1.Issues relating to central Pay Commission’s reports

2.CAT/Court cases on pay scales.

3.Anomalies on the recommendations of Central Pay Commission’s report on pay scales.

4.Union iteams on pay scales.

5.Supply of information under RTI Act –2005 relating to pay scales.

6.Individual cases on pay scales.

 Implementation of Central Pay Commission recommendations (except pension cases) and settlement of anomalies arising there from.

 Director (E&DE Department of

Posts, Dak Bhavan, New Delhi-110116.

 DDG (Estt), Department of Posts, Dak Bhavan, Sansad Marg, New Delhi-110116

 GRAMIN DAK SEVAK (GDS)

1. Matters relating to employment and conduct of GDS staff falling under the purview of GDS (Conduct &   

    Employment) Rules, 2001, viz.

2.Recruitment and Appointment (regular / provisional / substitute)

3 Grant of Leave of GDS staff.

4 Termination of employment of GDS staff.

5. Matters relating to Penalties & Appeals and Revision / Review Petitions against such penalties.

6. Compassionate appointment of dependents of deceased GDS.

7. Requests pertaining to condo nation/regularization of period of over retention/stayal in employment.

8. Requests/Appeals pertaining to cases of put-off duty.

9 Disciplinary actions under the preview of GDS (conduct & Employment) Rules,2001.

10. Parliament Questions i.e. Starred/ Unstarred raised by MPs,etc.

11. References from o/o MOC/MOS.

12.  References from Secretary (P).

13.  References from PMO.

14.  References from President Secretariat.

15.  Matters raised by Union.

16.  Processing of CAT/Court cases involving policy Matters.

17 .  General Complaints/requests individual cases.

 Asstt. Director General  (GDS) , Department of Posts, Dak Bhavan,

New Delhi-110116.

 Director (E&DE), Department of Posts,

Dak Bhavan, Sansad Marg, New Delhi-110116

SCHEDULE CASTES / TRIBES CELL (SCT)

1. De-reservation  of vacancies.

2. Checking of regeneration rosters in the Department and its attached and subordinate offices.

3. Appointment of Liaison Officers/ Deputy Liaison Officers in the Department and Postal Circles.

4. Analysis of Annual statements received from concerned units and forwarding of consolidated Annual Statements to DOP&T & National Commission for SC/ST.

5. Meetings of Associations/Federation of SC/ST & OBCs Postal Employees with the Hon’ble Minister, Secretary &  Liaison Officer etc.

6. All cases of grievances of SC/ST & OBCs employees received though Deptt. of Personnel & Training & National Commission for SC/ST.

7. Trade Union facilities to the Federations/Associations recommended by the Department.

8. Reports, Returns and statements concerning SCs/STs/OBCs.

9. All Matters relating to Minorities and Physical Handicapped.

Director (E&DE) Department of

Posts, Dak Bhavan, New Delhi-110116.

DDG(Establishment), Department of Posts,

Dak Bhavan, Sansad Marg, New Delhi-110116

 MEDICAL SECTION

 1. Formation and implementation of schemes relating to opening of new postal dispensaries and bifurcation of existing dispensaries.

2.  Proposals for opening of part-time dispensaries.

3.Instructions relating to control and supervision over working of postal dispensaries (including part-time), dispensaries Ambulance Room etc.

4.Streamling and improvement of facilities and services in the postal dispensaries.

5. Rules for maintenance of postal dispensaries – Review and revision thereof.

6.Maintenance of medical records in the postal dispensaries, Standardization of procedures relating to

7. Action on inspection reports/visit remarks of higher officers.

8. Complaints against working of the postal dispensaries.

9.Arrangements for treatment of special disease like cancer, leprosy etc. for employees covered by postal dispensaries.

10. Laying down standards of accommodation, equipment and furniture for postal dispensaries.

11. Indian systems of medicines and homeopathy treatment to employees covered by postal dispensaries.

12. Reimbursement of medical claims in relaxation of rules, condonation of delay in submission of claims and grant of medical advance to employees covered by postal dispensaries.

13. Instructions regarding appointment of private medical practitioners as AMAs at  dispensaries stations.

14. Co-operation with the Department of Family Welfare to implementation of family welfare programme.

15. Collection and evaluation of data regarding family welfare programme .

16. Recognition of hospitals, appointment of AMAs.

17.Preparation of the formulary of medicines every two years, which contains a comprehensive list of medicines, purchase  policy etc.for the dispensaries.

18. Taking up the Matter of P&T Pensioners with Ministry of Health & Family Welfare,for providing  indoor medical facilities to them.

19. Examining all Matters pertaining to grant of fixed medical allowance of Rs.100/-p.m payable to pensioners if not residing in areas covered by CGHS/ similar schemes of other Ministries/Departments.

20.Examining Complaints of pharmaceutical companies regarding non-payment of bills and also taking up matter with Govt. Medical Store

Depot regarding Supply of medicines and pending payments.

21.RTI Cases/Court cases.

 Asstt. Director General (Medical) Department ofPosts, Dak Bhavan,

 New Delhi-110116.

 DDG (Estt.), Department of Posts, Dak Bhavan,

Sansad Marg,

 New Delhi-110116

FINANCIAL SERVICES DIVISION

FINANCIAL SERVICES DIVISION

1. Matters relating to Core Banking Solution (Anywhere Anytime –Banking.

2. Setting up of Post Bank

3. Dematerialization of Saving Certificates.

4. Banking service through postal network including Electronic fund transfer and Real Time Gross Settlement (RTGS)

5. Electronic clearing Service.

6. International Money Transfers, Such as Western Union International Money Transfer Services, and any other etc.

7. Domestic Money Orders.

8. Field postal Orders

9. Postal Finance Marts.

10. Full Fledged Money Charger (FFMC) and Foreign Exchange Retailing.

11. Euro GIRO, International Finance System. (IFS)

12. Home loan Products including proposal of BHW.

13. Linkage of Saving Bank , Electronic Fund Transfer, Electronic clearance Service with domestic sector.

14. Marketing and distribution of all Mutual Funds.

15. Government Securities.

16. Instant Money Order (IMO).

17. World Bank Consultancy on Financial Services.

18. Partnership products relating to Insurance.

19. Tie ups for retailing bank loans and Cash management Cheque Truncation.

20. Cheque Truncation.

21. Pension Products including ICICI Prudential or any other proposal.

22. Pension payments through POSB  (including Railways, Telecom, EPFO etc.).

23. Court Cases on saving bank and Saving Certificates.

24. SBCO, ICO, Central and Circle Pairing Units procedure including updating of SBCO manual.

25. Staffing matters and inspection questionnaires on

SBCO, ICO, Central and Circle pairing Units.

26. Ledger agreement, Minus Balance and SB objections/reports from Circles/Regions.

27. Devising accounting and settlement procedures relating to introduction of new financial services of the Division.

28. Settlement of accounts of new Financial Services of the Division.

29. All grievances received through Dept. of public Grievances /Department of Administrative Reforms and public Grievances/PMO/President’s Secretariat MOC&IT, MOS(C&IT) VIPs and general public relating to post office small saving scheme.

30. Post office small saving scheme (Saving bank, Recurring Deposit, Time Deposit, Fixed Deposit, Compulsory Time Deposit, PPF, Monthly Income Scheme, NSS 87& &92,Senior Citizen Saving Scheme, National Saving Certificates, Kisan Vikas Patra, Indra Vikas Patra )- all policy matters related to small saving scheme, review of defects in rules in fraud cases referred by Investigation Division.

31. Settlement of Pre-partition post office claims in respect of the small saving schemes.

32. Monitoring of Forms/Stock/registers and stationeries etc. relating to small saving schemes.

33. Coordination between NSO, ISP, Nasik and MOF (DEA) on all matters relating to saving certificates.

34. Settlement of deceased claim and all other claim Cases/regularization of irregular cases etc. of all type of small saving schemes.

35. Sanchaya Post software and issues relating to thereto.

36. Agency system relating to POSB & SC.

37. Updation of saving bank manuals including Certificates.

38.  Maintenance of accounts of International money transfer service including that IMTS customer Service in the Dak Bhawan.

39. Settlement of accounts relating to Mutual Funds, Pension products and Insurance products handled by FS Division.

40. Financial projections and fixation of revenue targets relating to Saving Bank and Saving Certificate work and its monitoring.

41.  RTI cases/Parliament Questions relating to subjects handled in FS Division.

Director (FS), Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (FS), Department of Posts, Dak Bhavan, Sansad Marg, New Delhi-110116

ESTATES

ESTATES (Building) 

1. Policy, general matters and rulings relating to departmental/rented buildings, allotment of residential quarters, retention and regularization of quarters.

2. Issues relating to payment of water and electricity charges for residential quarters and departmental buildings.

3. Inspection Quarters – Rules regarding allotment & fixation of tariff

4. Payment of HRA in case of suspension of employees holding posts to which residential quarters are attached, regularization of house rent, etc.

5. Allotment / maintenance of transit accommodation at Noida & Vivek Vihar – Delhi.

6. Cases relating to vacation / rent enhancement of rented buildings, repair of rented buildings at costs beyond the financial powers of Heads of Circles.

7. Disputes regarding lease deeds, Municipal taxes, Water & Electricity charges

8. Preparation of Five Year Plans/ Annual Plans and monitoring of their implementation.

9. All cases of acquisition/ purchase of land and construction of office buildings, staff quarters etc. and allotment of funds therefore & monitoring of their physical and financial progress.

10. Identification / maintenance of heritage buildings.

11. Allotment of funds for maintenance of departmental buildings, petty plan works, etc. and monitoring of their physical and financial progress.

12. Building coordination committee meetings.

13. Maintenance of statistical data on land and departmental/ rented buildings and staff quarters.

14. Disputes relating to buildings jointly occupied by DOP / DOT / BSNL.

15. Court cases, audit paras, Parliament Questions, RTI Act/ Union cases and references from Parliamentary Standing Committees/Consultative Committee on matters concerning Building Branch.

 Asstt. Director General (Building) Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (PO, I, MM & Estates), Department of Posts, Dak Bhavan, New Delhi-110116

BUILDING PLANNING DESKS (BP)

16. Building projects works, including RMS works (Examination of SOA, Preliminary Drawings Preliminary Estimates, Revised Preliminary Estimates)

17. Parliament questions and Assurances, pertaining to items of work handled by Desk officers.

18. VIP references relating to project works, acquisition/purchase of land, building etc.

19. Correspondence with Service Unions pertaining to items of work handled by Desk officers.

20. Acquisition/purchase of land/buildings. issue of sanction etc.

21. Court cases/ Arbitration cases/Audit paras relating to items of work handled by Desk officers.

22. Review of reports received from S.Es , Circles relating to items of work handled by Desk officers.

23. Cases relating to foundation stone laying ceremony, inauguration of postal buildings etc.

24. Work relating to setting up of a Special Purpose Vehicle (SPV) for development and commercial exploitation of postal estates. (D.O (BPII).

Asstt. Director General  (Building), Department of Posts, Dak Bhavan,

New Delhi-110116.

 DDG (PO, I, MM & Estates), Department of Posts, Dak Bhavan, New Delhi-110116.

INTERNATIONAL RELATIONS DIVISION

INTERNATIONAL RELATIONS (IR)

1. India’s relations with Universal Postal Union (UPU) and Asia Pacific Postal Union (APPU), Contributions to them and their agencies, Ratification of Acts/conventions.

2. Interpretation of UPU Conventions, Postal Parcels Agreements, Insured Letters Agreements.

3. Implementation of Strategies adopted by UPU Congress.

4. Examination of India’s proposals/ proposals submitted by other postal administrations to UPU/APPU congress, Board of Trustees for Quality of Service Fund and other bodies.

5. Delegations to Postal Congress/ Conferences, UPU Council of Administration (CA) and its Committees, UPU Postal Operations Council (POC) and its Committees, APPU Executive Council GB of APPTC Foreign Postal Administrations, delegation reports and related matters.

6. Cultural Exchange Programmes, Memorandum of Understanding, Treaties, Agreements, Technical Cooperation/ Assistance, Exchange of Information etc. with foreign postal Administrations and follow-up action thereto. 

7. Visits of foreign dignitaries to India and Indian delegates to foreign countries, Liaison  with M/o External Affairs/ Embassies/ITDC/hotels/ Railways/Airlines etc. in connection with visits of such dignitaries.

8. Technical Cooperation – UPU Special Fund – grant of Fellowships, Consultants and Equipments to other postal administrations.

9. Monitoring progress of QSF projects in India.

10. Processing and monitoring of technical cooperation projects assisted by India Post/ UPU / Ministry of External Affairs.

11. To carry out studies assigned to India by the Universal Postal Union and its agencies.

12. UNO and its Specialized Agencies – relations with UPU.

13. UNDP Postal projects-assistance to its functionaries in India and abroad.

14. Matters relating to World Trade Organization (WTO)/ GATS/ESCAP/SAARC Technical Committee on communications.

15. International Postal Seminars / Colloquia.

16. English translation of communications/minutes/proposals received in French from UPU/Foreign Postal Administrations/International Bureau.

17. Maintenance of Records, publications Circulars, Questionnaires Mise e jour and Bulletins issued by the International Bureau of UPU, Additions to the compendium of Information (convention).

18. Union Postal – review, enrollment of subscribers / publicity of.

19. Preparation of bilingual (French - English) UPU forms used in the foreign post.

20. Illegal postage stamps issued in foreign postal administrations.

21. International Reply Coupons.

22. Budget Estimates/ Revised Estimates/ Final Grant relating to ‘Foreign Travel’, ‘Contribution to UPU’ and ‘Other Administrative Exp. (Hospitality)’.

23. Updating of the list of Postal Administrations and appointments and retirements of Postal dignitaries.

24. South Asia Postal Union (SAPU)  -related work .

25. Application for direct investment in courier service seeking Administrative approval of DOP.

Asstt. Director General (IM), Department ofPosts, Dak Bhavan, New Delhi-110116.

 DDG (IR&GB) Department of Posts, Dak Bhavan, New Delhi-110116.

POSTAL TECHNICAL FOREIGN - (Congress Foreign)

1. Introduction of Surface Airlift (SAL) Parcel/Letter MAL Service to foreign countries, fixation and revision of related postage rates.

2. Implementation / Interpretation of the provisions of UPU Conventions on (SAL) Letter /Parcel and Money Order Services.

3. Postal Parcel/ Letter Agreements, Establishment/ Suspension of Parcel/ Letter Service with foreign countries.

4. Introduction /Suspension of Letter Mails Service to foreign countries and complaints relating to such services.

5. Revision of the insurance limits on Insured Letters (CN-27) to foreign countries.

6. British and Irish Postal Orders, Foreign Money Orders, V.P. Articles/COD Articles and related agreements with foreign countries.

7. Circulation of (i) International Bureau Circulars (UPU) pertaining to letter Mail, Money Orders, Postal Parcels Empty Bags etc. (ii) Circulars of Foreign Exchange office foreign exchange rates.

8. Surface Mail Routing, Conditions of acceptance Transmission and delivery parcels, fixing of Sailing programmes.

9. Transit charges/statistical operations and Mail arrangement with shipping companies.

10. Revision of Agency Charges.

11. Preparation, revision and publication of Indian Table CP-81 (Surface parcels) and maintenance of upto date CP-81 of Foreign Countries.

12. Opening of Foreign Post / Sub Post Offices and Export Extension Counters.

13. Exports and imports through postal channels, articles/prohibitory articles for exports, rates and duties on foreign post, rules and regulations of DGFT.

14. Amendments to Foreign Post Manual, provisions of IPO Act, 1898 and rules made there under relating to Foreign Post/Revision of Foreign Postal Manual/PO Guide PartII.

15. Fixation of advance dates of posting of “X” Mas and New Year Mails.

16. Introduction of Bar Codes for all categories of accountable foreign articles.

17. Monthly statements of parcels/LMAS.

18. Questionnaires relating to Letter /Parcel mail and Money Order Services.

19. Letter Writing Competitions conducted by UPU and SAARC Foreign on yearly basis.

20. Implementation of recommendations of the Two Men Committee Report on Custom

21. Cabinet Summary/Implementation Report on items relating to IR Division.

22. Terminal dues/policy and relates issue with UPU.

23. Complaints relating to inward/outward letter mail articles.

24. International Money orders Agreement Drafting Execution, Introduction, suspension Money order I.F.S.

25. Return of foreign Empty surface mailbags.

26. Computerization/ Modernization of Foreign post office/Airmail Centers.

27. Bilateral arrangement between the postal Administration of India and other countries relating to letter mail.

 Asstt. Director General (IM), Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (IR&GB) Department of Posts, Dak Bhavan, New Delhi-110116.

AIR MAIL (DA)

1. Airmail Accounts Manual

2. Policy matters relating to settlement of Airmail accounts

3. Air accidents – loss/damage to foreign airmails

4. Dealings with the International Bureau of the Universal Postal Union on matters relating to Air Mail/ EMS and Conferences, meeting of the UPU, etc. on such matters.

5. Preparation, revision and publication of Indian Table CP-82 and maintenance of upto date CP-82 of other Postal Administrations.

6.  Agreements regarding Christmas air mails.

7. Introduction of air parcel, insured air parcel, insured air letter and insured air box services to foreign countries.

8. Determination of aero postal distances, fixation rates for conveyance of mail and conclusion of agreements with air carriers for conveyance of domestic and international mail.

9. Fixation and revision of postage rates on air mail/EMS articles to other countries

10. Examination of documents/ technical studies on air mail

11 Amendment/updating of Post Office Guide and Manuals relating to foreign air mails and EMS

12. Implementation/interpretation of the provisions of UPU Conventions on air mail and EMS.

13. Mail arrangements and agreements with other countries for open transit of mail, routing of airmails to and from other countries and review thereof.

14. Costing and Revision of Speed Post rates, complaints regarding delay in delivery of Speed Post Letters and payment of compensation thereafter.

15. Introduction of International Speed Post Service with foreign countries, contracts for delivery of such Articles, monitoring of International Sped Post Traffic

16. English translation and maintenance of correspondence books of reference, documents etc. relating Air Mails and EMS received in French from UPU and other Postal Administrations.

17. Introduction of new services

18. IPS project for track and trace of International EMS

19. APP/ EMS/Telematic Co-operative matters on postal operations

20. Questionnaires relating to Airmail/EMS operations

21. EMS Standard Multilateral Agreements.

22. Liaison with BD Directorate for promotion of EMS Business.

23. Liaison with customs for speedy clearance of EMS items.

24. EMS enquiry, Rugby system and setting up of call centers.

25. Preparation of Delivery Standards of EMS, Airmail and Air Parcels and publication in UPU Publications.

26. Issue of Due Mail, Sorting List and Circulation List of foreign Airmail and Air Parcel

27. EMS End-to-End Quality test and Airmail sequential test by UPU

28. Matters relating to re-mailing.

29. Standardisation of IMPC Codes.

30. Quality of service related issues – all type of testing and other issues.

31. Issues relating to Security of Air Mail.

Asstt. Dir. General(IM),Department of Posts, Dak Bhavan,New Delhi-110116.

 DDG (IR&GB) Department of Posts, Dak Bhavan, New Delhi-110116.

AIR MAIL ACCOUNTS (DAA )

1. Verification and settlement of bills received from the air carriers and Postal Administrations for conveyance of mails of Indian origin to foreign destinations and vice versa.

2.  Checking of courier Bills:- i.e.

(a) Chronposts . A. w.e.f. 1.1.2001

(b) Canada Post corporation w.e.f. 1.3.98

(c) A.S.G. Aswden, Sweden

(d) Deuche Post Express w.e.f. 1.3.2001

(e) K.L.M. Netherland

(f)  ASG European Road transport A/S. Denmark

(g) Austria Post PG

3.   Verification and settlement of dues recoverable from or payable to Foreign Administrations in respect of air mail, parcel post, M.O. exchange, letter mail transit terminal dues and international reply coupon accounts.

4. Maintenance of Ledgers for keeping complete record of all amounts due from and to foreign Postal Administrations in respect of air mail accounts, parcel post accounts and watching their receipts and payments.

5. Preparation of letter mail transit charges accounts.

6. Maintenance of parcel post letter mail (Terminal dues) transit Charges M.O. Exchange accounts statements.

7. Settlement of pending claims of the Foreign Administrations through POST CLEAR.

8. Preparation and submission of parcel post accounts, terminal dues accounts, transit charges accounts and MO exchange accounts to foreign postal administrations for acceptance.

9. Verification and acceptance of parcel post accounts, terminal dues accounts, transit charges accounts and MO exchange accounts from foreign administrations.

10. Settlement of compensation cases relating to foreign parcels, letter mail articles and BPOs.

11. Preparation of CN-52 (General Parcel Post Account) where India post stands creditor and verification/acceptance of CN-52 received from foreign  administrations.

12. Submission of bills in respect of Quality of Service Fund on Terminal Dues to U.P.U.

13. Statistics on account of terminal dues to find out number of

items per kg.

14. Work relating to regd. articles, insured articles & I.B.R.S. and bulk mail for terminal dues.

15. Compilation of Annual statement of foreign parcels, foreign airmail/terminal mail transit statistics for inclusion in Annual Report, etc.

16. Framing of Budget and revised estimates of air conveyance charges.

17. Disposal of audit inspection reports and objection statements.

18. Arrangement for payment to Foreign Airlines for outward mail.

19.     Maintenance of Q.S.F. (Quality of Service Fund )

20.     Maintenance of electronic international foreign Money orders. (IFS A/Cs)

 Asstt. Dir. General (IM),Department of  Posts, Dak Bhavan, New Delhi-110116.

 DDG (IR&GB) Department of Posts, Dak Bhavan, New Delhi-110116.

MAIL BILLING  (MB)

Recovery of air mail charges from the Ministry of Home Affairs , BSF and Cabinet Secretariat for conveyance of Intelligence Bureau, BSF and Cabinet Secretariat mails by air.

 Asstt. Dir. General (IM), Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (IR&GB) Department of Posts, Dak Bhavan, New Delhi-110116.

MATERIAL MANAGEMENT

UNIFORMS & POSTAL EQUIPMENTS (UPE)

1. Policy  matters relating to  :     

I.  Uniforms items of postal employees, stitching of uniforms.

II. Revision  of specifications and life of stores articles, liaison with Bureau of Indian Standards in this regard.

III. Finalization of tenders.

IV. Passing of bills.

V. Budget control of Material Management.

VI. Computerization of  PSDs.

VII. Decentralistion of procurement

VIII. Procurement of the following decentralized items:

a. Uniform items/ water proof coats. 

b. Ankle Boots/ Shoes (black leather derby) /Chappals

c. Drill cloth circular pieces

d. Umbrellas

e. Tin Trays/ Tin Seal Holders/Tin Boxes of Postage Stamps

f. Iron Parcel

g. Platform Scales/ Brass scales and maintenance & servicing thereof

h. Cash Chests/Safes/S.B. Ledger Cabinets/Steel Almirahs

i. Post Box Cabinets

j. Fire Extinguishers

k. Electric Wax Heaters

l. Paints.

m. Brass Stamp Damper

n. Jute Canvas Tarpaulins

o. G.I. Padlocks/ repairs of locks

p. Wooden Boxes

q. Any other item on Rate Contract pertaining to Uniform and Postal Equipments.

r. Jute Twin, Cotton Twine one sealing wax.

2. Compilation of indents received from PSDs and their processing for clearance.

3. Procurement and supply of Jute Canvas Mail bags, Airmail Dasuti Bags, Airmail Nylon Bags, all   types of other Bags and Letter Boxes of stores and settlement of bills thereof.

4. Contingent expenditure relating to the items dealt with in U.P.E. Section.

5. C-ordination/liaison with D.G.S.& D., DOP&T, MOF and other Govt. and Non-Govt. organizations for procurement of postal uniforms and equipment.

6. Co-ordination /liaison with laboratories for testing of samples of uniforms items and postal equipments.

 Director (E&MM), Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (PO, I,MM & Estates) Department of Posts, Dak Bhavan, New Delhi-110116.

PRINTING AND FORMS  (PF)

 1.  Liaison with Directorate of Printing and Govt. of India Presses for printing and supply of forms by Govt. Presses.

2. Regional Forms Depots at Kolkata, Trichur, Aligarh, Bhubaneswar - General coordination/liaison regarding supply of forms.

3. Printing of departmental publications (except Dak Patrika, Philately News, D.G. Desk newsletter, Annual reports, Book of information, D.G.Desk news letter)

4. Policy matters on printing of publications, pamphlets, monographs, etc. by the Department.

5. Manuals of Department of Post and correction slips thereon - Printing and supply.

6.   Budgetary provisions/contingent expenditure relating to items of work dealt with by the Section -Sanction of.

7.   Procurement and distribution of verities of Paper, , (printing, duplicating, typing, cartridge etc.) to Circles and administrative offices.

8.  Indenting for paper on DGS&D by Circles and supply by DGS&D.

9.   Plan programes on matters pertaining to Material Management Division with reference to iteams pertaining to P.F. Section.

10. Printing and Circulation of Telephone numbers of officers in the Department.

11.Procurement and distribution of DAVP Wall Calendars and diaries.

 Director (E&MM), Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (PO, I, MM & Estates), Department of Posts, Dak Bhavan,

New Delhi-110116

Postal Printing Unit (PPU) SECTION

1. Administrative control and aspects relating to the Postal Printing Press, Bhubaneswar.

2. Work relating to Superintendent P.S.F&S Aligarh.

3. Policy matters relating to Stamps & Seals manufactured by Postal Seals Industrial Cooperative Society Ltd. Aligarh.

 Director (E&MM),  Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (PO, I, MM & Estates), Department of Posts, Dak Bhavan, New Delhi-110116

MAIL BUSINESS OPERATIONS

MAILS (D)

1. Policy matters relating to first class mail and second class mail, Bill Mail Service and Electronic Intimation of Delivery (e-IOD), Inter-Circle Mail               Arrangement.

2. Policy of Mail Arrangement in Mail Offices, RMS Section and Post Offices.

3. Policy on Air mail, Operation of  Freighter Aircraft, Coordination with Airlines, Conveyance of domestic mail by air.

4. Policy on Conveyance of mail through surface (Railways, MMS and Mail Motor contract),Haulage charges, Coordination meeting with Railway               Board.

5. Policy and operational issues relating to Letter Box Clearance, delivery of mail and Delivery Norms for mail.

6. Plan Projects under 11^th Plan: Wet lease of Freighter Aircraft, Setting up of mail Business Centres, Setting of Automatic Mail Processing Centres,               publicity for re-designed  pin code and National Address Date Base Management System.

7. Policy on Modernization of mail office.

8. Policy on Quality of Mail monitoring: Live mail survey, NTLR, Monthly Mail Management Report, Test Letters, Trial Cards etc.

9. Opening and closure of mail offices and Transit Sections and Policy thereon.

10. MIS on RMS Divisions, Mail Offices and Sections.

11. Rules and Procedures pertaining to RMS under Postal Manual Vand VII.

12.  Policy on Standardization of Mail and stationary.

13. Parliament Question relating to Mail Management and mail Operation.

14. Policy on Pin Code and Pin Plus etc. and their Popularization.

15. VIP/ Minister Cases relating to Mail Operations / Management.

16. Establishment matters relating to Gazzeted RMS posts, bifurcation/ re-organization /up gradation / creation of RMS Division.

17. Interaction with service Unions on matter relating to RMS.

18. Policy on Inter Circle Bag linking Arrangements and Bag Accounting.

19. Policy on Mail Business Centers.

20. Court/ CAT Cases relating to mail Operations / Mail management.

21. Policy on sorting and other related equipments, Sorting pattern, Due Mail and Sorting List.

22. Matters relating to Bag numbering System.

23. Policy for Procurement / design / construction of RMS Mail vans.

24. Policy on Mail transmission and delivery for Army Postal Service.

25. CAG and Audit cases relating to mail Operations and mail management.

26. Matters relating to Special dispatches of UPSC, Election Commission.

27. Operational  issues relating to Speed Post. (Complaints cases of speed post are handled by BD & MD ).

 Director (Mails), Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (MM&TS) Department of Posts, Dak Bhavan, New Delhi-110116.

.

MOTOR VEHICLES (MV)

1. Policy matters on Mail Motor vehicles.

2. Plan projects relating to MMS

3. Usual and pre- mature condemnation of vehicles.

4. Procurement/ replacement of vehicles, transfer of vehicles.

5. Monitoring of performance of MMS units.

6. Introduction of new MMS.

7. Augmentation of existing fleet of MMS.

8. Modernization of mail motor Depots.

9. Audit and related matters on MMS.

10. Annual reports and proforma accounts of operative and inspection vehicles.

11. Accident cases.

12. Payment of compensation and settlement of accident cases.

13. Periodical technical inspection reports of MMS units.

14. Repairs and maintenance of vehicles.

15. Delegation of financial powers to the Managers/ Sr. managers and other officers for maintenance and repairs of motor vehicles.

16. Drawing and specifications for body building on motor vehicles.

17. Introduction of outsourced MMS.

 Director (MV), Department of Posts, Dak Bhavan, New Delhi-110116.

 DDG (MM&TS) Department of Posts, Dak Bhavan, New Delhi-110116.

PERSONNEL DIVISION

STAFF POSTAL ‘B’ – I (SPB-I) SECTION

1. General policy regarding :

a. Departmental Examinations for Group ‘C’ (non-technical) and Group ‘D’ employees.

b. Recruitment to Group ‘C’ and ‘D’ cadre posts (including regularization of service of casual labourers).

c. Verification of character and antecedents for employment in the Department.

2. Individual cases of recruitment : -

a.                 Circle Offices

1. Stenographers Grades I, II and III

2. Caretaker

3. Group ‘D’

4. Sr. Hindi Translators and Junior Hindi Translators

b. 

S. B. Control and I/C Organisation

i.  H.S.G. I & II

ii. Group ‘D’

c.  Subordinate Offices (PO, RMS, RLOs, Foreign Posts, MMS, Postal Stores Depots, PLI etc.)

i.  Postal Assistants/ Sorting Assistants

ii. Postmen, Village Postmen, Head Postmen, Mail overseer, Sorting     Postmen, Mail Guard and Head Mail Guard.

iii. Stamp vendors and other Group ‘D’ posts including Boy Peons.

3.      Departmental Examination for confirmation of Postal Assistants/ Sorting Assistants in subordinate offices: -

a. General policy

b. Individual cases of Postal, RMS, RLO, Foreign Post, Postal Stores Depot and MMS.

4.      Medical Examination for recruitment:

a. General policy.

b. Individual cases of cadres mentioned in (2) above.

5.      Representation of S/C, S/T & OBC in Services.

a. General policy

b. Individual cases of the cadres mentioned in (2) above.

6.      Cases of Physically handicapped and their reservation: -

a. General policy

b. Individual cases

 7.      Redeployment of Ex-servicemen in the light of policy of Govt. of India

a. General policy

b. Individual cases.

 8.      General policy and individual cases of non-technical and non-clerical Staff such as:-

a. Pharmacist

b. Store-Keepers

c. Compounders

d. Nurses

e. Electrician

f.  Drivers

g. Wiremen

h. Carpenters

i.  Draftsmen

j.  Caretakers

k. Librarian

l.  Postal Machine Assistants

9.      Monthly / Quarterly / Half Yearly/ Yearly statements

a. Physically handicapped.

b. Ex-servicemen

c. OBCs

d. Women employees

e. Minorities

10. Following subjects relating to the cadres of Postmen, Mail guards, Head Postmen, Head Mail Guards and Group ‘D’ staff in Circle offices, Postal, RMS, RLO, Foreign Posts, MMS, DPLI, SBCO and I/C organization:-

a. Seniority

b. Recruitment, extension and re-employment.

c. Honorarium, rewards and appreciation of services

d. Forwarding of applications

e. Change in Name, date of birth, religion

11.  Employment of dependents of deceased/invalidated postal employees and dependents of defence personnel killed/  disabled in action

a. General policy and coordination

b. Individual cases.

12.  Recruitment of Outstanding sportsmen :

a. General Policy

b. Individual cases of Postal Wing.

13.  Condonation of break in service for the purpose of examination:

a. General Policy

b. Individual Cases of GDSs to Group ‘D’/ Postmen.

 14. Staff matters relating to canteen of postal circles

15.  Regularization of leave of employee of postal printing press, Bhubaneswar.

 Director (SPN), Department of Posts, Dak Bhavan, New Delhi-110116.

.

 DDG (P) Department of Posts, Dak Bhavan, New Delhi-110116.